How To Get Your Podcast’s Transcript in 5 Easy Steps

How To Get Your Podcast’s Transcript in 5 Easy Steps

You’ve worked hard on creating a great episode that your listeners will love. But before hitting that publish button, you need to market the episode to draw in existing and new listeners. Creating marketing collateral is an exhausting process, but it can be more challenging if you don’t have a transcript handy. We know that transcriptions can seem like a lot of extra work, but they’re worth it!

More than just the SEO benefits, transcripts can make your podcast accessible to people who are deaf or hard of hearing, ensuring inclusivity and broadening your audience. Whether you’re planning to reach more audiences, get visible on search engines, or repurpose your podcasts as blog posts, articles, social media content, or even ebooks, transcripts will help you get all these and more out of your podcast.

That said, creating a transcript manually requires a lot of work but in this A-Z guide, you’ll learn how to get the perfect transcripts for your podcast – from choosing your episode to downloading your transcript with one click using an AI tool called Podsqueeze. By the time you’re done reading this, you’ll be equipped with a go-to method for generating transcripts for your show and different ways to use your transcripts that will mark you different from other podcasters in the podcast sphere.

What’s a Podcast Transcript?

A podcast transcript is the written version of the spoken words in your podcast episode. It captures everything said during the episode, including conversations, interviews, and any other audio elements. Here is a breakdown of what a transcript typically includes;

  • Dialogue
  • Non-verbal sounds notating sounds like laughter, applause, music playing, etc.
  • Timestamps – indicating when certain parts of the conversation occur, which can help listeners follow along and find specific sections
  • Speaker labels for identifying who is speaking at any given time to differentiate between different voices.

But wait, we have an excellent tool for podcasters like you that simplifies getting your podcast’s transcript: Podsqueeze.

How to get a podcast transcript in 5 easy steps using Podsqueeze

Before we get into the steps, first, what’s Podsqueeze?

Podsqueeze is a podcast AI copilot for creating human-level accurate show notes, transcripts, podcast descriptions, episode summaries, podcast clips, quote images, audiograms, and more. Think of it as a web-based virtual assistant for your podcast.

  1. Step 1: Create a Podsqueeze Account

To begin the process, you’ll need a Podsqueeze account. Visit their website to create an account using your email or any other sign-up option that appeals to you.

  1. Step 2: Select Your Podcast Episode or Upload Your File

The next step is selecting the episode you want to get transcripted. On your dashboard (we assume you already have an account), click on “Convert New Episode”

On the next page, you’ll get options to search for your episode, if you can’t find it, you can search using your RSS feed generated by your podcast host. If you don’t have an RSS for your podcast yet, we have a built an easy to use podcast hosting platform – Hubhopper Studio

Another option is to upload your recorded audio or video from your computer directly or to record yourself live from the tool. If you can find your podcast from search or the RSS feed, select the “See all episodes” button and toggle to the episode you want to get the transcript for.

After finding and selecting your episode, create a folder name for your episode or you can just leave it as is, then click on “Generate content” and let Podsqueeze do its magic. This may take some minutes depending on the duration of your episode but typically, you’ll get your content in about 5-10 minutes.

  1. Step 3: Select The Transcript Card From The Options

Podsqueeze won’t only generate your episode transcripts but also other useful podcast assets like show notes, descriptions, titles, chapter and timestamps, social media posts, etc. 

Select the “Full Transcription” card from the list of generated “written assets ” by clicking the yellow button beneath the card. 

And then you will have it, a complete transcript of your episode. 

But, that’s not all there is to do with your transcript from Podsqueeze. 

  1. Step 4: Review and Edit

After getting your transcript, Podsqueeze understands that you might want to tweak your transcripts a little bit and it has the option to do that. You can edit the speaker name, or edit the transcript manually however you want. But also, you can let AI do this for you using the “AI Tune” feature. You can locate the button underneath the transcript page.

With this AI Tune feature, you can find good quotes from your transcript, locate where your guests shared personal stories, find amusing parts of the episode, or even summarize the key takeaways of the episode all with just a click.

Note: You’ll need a premium Podsqueeze subscription to get this AI Tune feature but the full transcript is there for you free-to-use.

  1. Step 5: Get Your Transcript or Download SRT File

After tweaking the transcript to your liking, you can then select the option to either copy your transcript for use anywhere you want or download the SRT file for use as subtitles and captions for videos (podcast clips and audiograms), or embed your transcript on your website.

And your transcript is ready! Typically, this whole process should take less than 10 minutes and you can have a human-accurate transcript for your episode. You can also repeat this process for your other episodes (this is limited on the free plan).

Now that you’ve got your transcript, we can go ahead to tell you that there are more ways you can use your transcripts than just for capturing the written versions of the spoken content in a podcast episode. Here are some ideas on other ways to use your transcripts:

Ways You Can Use Your Podcast Transcript

  1. Content Repurposing

Beyond just the written version of your episode’s spoken words, you can repurpose your podcast transcript into many content formats. 

  • Blog Posts: Your transcript can be repurposed into a blog post on your blog or any other suitable platform. But what if you don’t have a website for repurposing your transcript as a blog post? You can set up an account on Medium and share your conversations on it with a catchy title. 

Additionally, you can make use of LinkedIn articles for sharing your transcripts.

Both of these platforms are effective if you don’t have a blog as they’re indexed by search engines which means, you can potentially rank on Google and other search engines – increasing your podcast discoverability.

  • Newsletters: If you have an email strategy for your podcast, you probably already have email audiences. You can repurpose your transcripts as a newsletter where you pick out important sections from your conversation or interesting dialogue with your hosts. This could then serve as a quick reminder to your audiences to check out your episode or a teaser giving your audiences a sneak peek into what’s inside the main episode – prompting them to listen to the full episode.
  • Social Media Posts: More than just blogs or newsletters, your transcript is a goldmine for social media content. For example, here is an X (formerly Twitter) post of repurposing a part of a guest’s dialogue from a podcast transcript.

By creating a transcript with Podsqueeze, you can use the AI Tune feature to extract quotes, find snippets and key points from the transcripts to create engaging social media posts. Or, you can find these manually yourself by scrolling through the generated transcript. 

  1. Language Translation 

With your transcript at hand, you can translate it to other languages that go beyond your target demographic – ensuring you can reach global audiences. Many tools can help with this but some popular choices are;

  • Google Translate 
  • DeepL Translator
  • Trados Studio
  • Smartling
  • And Linguee for checking the accuracy of the translation
  1. Educational Purpose

Your transcript can be used as educational materials. For example, if your podcast is in the education niche and you’re discussing a very specific topic with an expert guest, you can use your transcript as study material, not only for you but for interested listeners. Your transcript can also be used as a study guide, supplementary materials, and for other educational purposes.

  1. For Documentation

You can keep or archive your transcripts as documents in a safe and secured folder that you can always go back to for reference in the future, for researching new episodes, or maybe, for checking the evolution of your content over the years. You can’t always go back to listening to each episode but you can always go back to the transcript to read the words of a speaker instead of listening to everyone (including guests) that were present in the episode.

Getting Your Podcast Transcript Checklist

  • Register on Podsqueeze 
  • Choose your episode
  • Select the “transcript” card
  • Review and edit 
  • Get your transcript or download it as an SRT file

And you can always come back to this checklist to create transcripts for your podcast episodes. If you make less than 50 podcasting minutes every month, Podsqueeze is free to use and we hope you find this guide helpful.

FAQs on How To Create a Transcript For a Podcast

  1. What is a podcast transcript?

A podcast transcript is a written version of the spoken content from a podcast episode. It includes everything said during the episode, including dialogue, sound effects, and other audio elements. You can think of it as your podcast in texts.

  1. Why should I create a transcript for my podcast?

Creating a transcript for your podcast improves accessibility for those who are deaf or hard of hearing, it also enhances your SEO to help more people find your podcast, allows for repurposing your podcast content into blog posts or social media, and provides you a resource for listeners who prefer reading over listening.

  1. What tools can I use to create a podcast transcript?

There are several tools available out there but one among the popular choices is Podsqueeze. It’s an AI copilot for your podcast that can help automate the creation of podcast assets across every stage of your podcasting need. With Podsqueeze, you can generate show notes, transcripts, descriptions, podcast clips, audiograms, etc all with a single click.

  1. How accurate are automated transcription services like Podsqueeze?

Automated transcription services like Podsqueeze can be very accurate, but your transcript may (rarely) require some manual editing to correct errors, especially with proper names, industry-specific terminology, or accents. The accuracy also depends on the audio quality. Additionally, Podsqueeze has provided an AI Tune feature where you can directly tune your transcript without tuning yourself.

  1. How long does it take to create a transcript for a podcast?

The time required depends on the length of the podcast episode and the method used. Automated transcription using AI can be done in real-time or within a few minutes, while manual transcription or proofreading may take longer.

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